Parent Council Constitution



1          This is the constitution for St Andrew’s Primary School Parent Council


2          The objectives of the Parent Council are:

  • To work in partnership with the school to create a welcoming community which is inclusive for all parents


  • To promote partnership and communication between the school, its pupils, all its parents, the Church and the local authority


  • To develop and engage in activities which support the education and welfare of the pupils to assist in developing their full potential


  • To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils.


3    The membership will be a minimum of 6 parents of children attending the school.  The maximum size is 14 parents.


      1 Church representative

      1 Staff member


      The Headteacher has a duty and a right to attend all meetings.


4    The Parent Council will be selected for up to a period of 3 years, after which they may put

      themselves forward for re-election if they wish.


      Nominations will be sought for any vacancies two weeks prior to the AGM and made in writing one week before the AGM.  Where possible 2 representatives from each stage year group will be elected.  If each year group allocation is not filled, the places could be given to the parents of another year group.  The Committee will have the power to seek nominations for any vacancies that may occur mid session.  The same procedures will apply.  In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected by names being drawn out of a hat (ballot).


      Anyone not selected to be a member of the Parent Council may be offered the opportunity of any sub-groups.


5    The Parent Council may co-opt up to 2 members to assist it with carrying out its functions.


      Co-opted members will be invited to serve for a period of up to 2 years after which time the Parent Council will review and consider requirements for co-opted membership.

6   If the Parent Forum decides that the Parent Council should have office bearers:  The Chair,

      Vice Chair, Secretary and Treasurer of the Council will be agreed by the Parent Council members immediately following its formation.


      Office Bearers will be re-selected by the Parent Council on an annual basis at the AGM.


7    The Parent Council is accountable to the Parent Forum for St Andrew’s Primary School and will make a report to it at least once each year on its activities on behalf of all the parents.


      If 10% of the families represented in the Parent Forum request a special General Meeting to discuss issues falling within the Council’s remit, the Parent Council shall arrange this.


      The Parent Council shall give all members of the Forum a minimum of two weeks notice of the meeting and, at the same time, circulate notice of the matter, or matter, to be discussed at the meeting.


8    The Annual Meeting will normally be held in September of each year.


      A notice of the meeting including date, time and place will be sent to all members of the Parent Forum at least 2 weeks in advance.


      A minimum of 10 parents must be present in order for the AGM to go ahead.


      The meeting will include:


  • Announcement of new members of the Parent Council
  • A report on the work of the parent Council and its committee(s)
  • A report by the Headteacher on the work of the school
  • Selection of new Office Bearers
  • Discussion of issues that members of the Parent Forum may wish to raise requires notification 2 weeks in advance in writing
  • Approval of the accounts and appointment of the auditor.


9          The Parent Council will meet at least 6 occasions each session.


Should a vote be necessary to make a decision, each member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie  (ie parents, staff and Church representative).


A quorum of 6 members is required at each meeting.


Any two members of the Parent Council can request that an additional meeting be held and all members of the Parent Council will be given at least two term week’s notice of date, time and place of the meeting.


If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, the Chair shall give him/her, a warning and at least two thirds of the Council then present vote in favour of his/her termination of membership.

10         Copies of the minutes of all meetings will be available to all parents of children of

             St Andrew’s Primary School and to all staff of the school.


            Copies will be available from the Secretary of the Parent Council/Clerk to the

            Parent Council, from the school website and from the school office.  Copies will also be

            sent to the Local Authority.


11         Meetings of the Parent Council shall be open to the public unless the Parent Council is

            discussing an issue which it considers should be dealt with on a confidential basis.


In such circumstances, only members of the Parent Council and the Headteacher, or his/her representative can attend.  Individual cases relating to pupils, teachers or parents at the school are not matters for direct Parent Council involvement.


12         The Parent Council may change its constitution after obtaining consent from members of the Parent Forum, at the AGM or an EGM.